📝 Update docs for contributors and team members regarding translation PRs (#15200)

docs/en/docs/contributing.md

@@ -191,7 +191,11 @@ If you see mistakes in your language, you can make suggestions to the prompt in
 
 #### Reviewing Translation PRs
 
-You can also check the currently [existing pull requests](https://github.com/fastapi/fastapi/pulls) for your language. You can filter the pull requests by the ones with the label for your language. For example, for Spanish, the label is [`lang-es`](https://github.com/fastapi/fastapi/pulls?q=is%3Aopen+sort%3Aupdated-desc+label%3Alang-es+label%3Aawaiting-review).
+We don’t require approval from native speakers for translation PRs generated automatically by our translation workflow. However, you can still review them and suggest improvements to the LLM prompt for that language to make the future translations better.
+
+You can check the currently [existing pull requests](https://github.com/fastapi/fastapi/pulls) for your language. You can filter the pull requests by the ones with the label for your language. For example, for Spanish, the label is [`lang-es`](https://github.com/fastapi/fastapi/pulls?q=is%3Aopen+sort%3Aupdated-desc+label%3Alang-es+label%3Aawaiting-review).
+
+You can also review already merged translation PRs. To do this, go to the [closed pull requests](https://github.com/fastapi/fastapi/pulls?q=is%3Apr+is%3Aclosed) and filter by your language label. For example, for Spanish, you can use [`lang-es`](https://github.com/fastapi/fastapi/pulls?q=is%3Apr+is%3Aclosed+label%3Alang-es).
 
 When reviewing a pull request, it's better not to suggest changes in the same pull request, because it is LLM generated, and it won't be possible to make sure that small individual changes are replicated in other similar sections, or that they are preserved when translating the same content again.
 
@@ -203,6 +207,8 @@ Check the docs about [adding a pull request review](https://help.github.com/en/g
 
 ///
 
+PRs with suggestions to the language-specific LLM prompt require approval from at least one native speaker. Your help here is very much appreciated!
+
 #### Subscribe to Notifications for Your Language
 
 Check if there's a [GitHub Discussion](https://github.com/fastapi/fastapi/discussions/categories/translations) to coordinate translations for your language. You can subscribe to it, and when there's a new pull request to review, an automatic comment will be added to the discussion.

docs/en/docs/management-tasks.md

@@ -114,7 +114,14 @@ For these language translation PRs, confirm that:
 
 * The PR was automated (authored by @tiangolo), not made by another user.
 * It has the labels `lang-all` and `lang-{lang code}`.
-* If the PR is approved by at least one native speaker, you can merge it.
+
+For PRs that update language-specific LLM prompts, confirm that:
+
+* The PR has the labels `lang-all` and `lang-{lang code}`.
+* It is approved by at least one native speaker.
+* In some cases you might need to translate several pages with new prompt to make sure it works as expected.
+
+If the PR meets the above conditions, you can merge it. 😎
 
 ## Review PRs